Transforming Employee Onboarding and Training: A Case Study From AvaTrain℠
When a growing tech company realized their onboarding and training costs were skyrocketing, they knew they had to find a smarter, more scalable solution. With a rapidly expanding team, their current process involved a mix of printed materials, in-house training sessions, and software certifications that added up quickly. Here’s how AvaTrain℠ stepped in and turned their challenges into opportunities for long-term savings and efficiency.
The Costly Problem
The company broke down their onboarding and training expenses and found they were spending between $780 to $1,000 per new hire:
Onboarding
Onboarding materials: $50–$200 per employee.System training: $100 (2 hours @ $50/hour).
Total onboarding cost: $50–$300 per employee.
Training
Compliance or general training: $200–$450 (online course fees and facilitator costs).Role-specific training: $300–$800 (tools, licenses, and supervisor time).Supplemental materials: $50–$100.
Total training cost: $400–$700 per employee.
The company’s growth projections meant onboarding and training hundreds of employees each year. These costs were unsustainable.
The AvaTrain℠ Solution
The company subscribed to AvaTrain℠’s $90/month Unlimited Employee Plan, designed to streamline onboarding and training with engaging, avatar-driven modules customized to their needs.
What AvaTrain℠ Delivered
Custom Avatar: $2,000 one-time cost to create a lifelike avatar that aligned with the company’s brand and culture.Custom Content: $300 for tailored training materials covering compliance, tools, and role-specific needs.Unlimited Usage: After setup, the company paid $1,080 per year for unlimited access, regardless of how many employees were onboarded.
The Game-Changing Math
Before AvaTrain℠ :
At the low-end estimate, the company spent $780 per employee.
With AvaTrain℠ :
Total cost for the first year (setup + subscription): $1,580.Break-even point: 2 employees ($1,580 ÷ $780 = 2.03 employees).Every employee beyond the second was essentially onboarded and trained at no additional cost.
For a company onboarding 10 employees:
Traditional costs: $7,800 (10 × $780).AvaTrain℠ costs: $1,580 (flat rate).Savings: $6,220.
Beyond Cost Savings
AvaTrain℠ didn’t just cut costs—it elevated the employee experience:
Engaging Modules: Employees loved the interactive and personalized nature of the avatar-driven content.Consistency: Every new hire received the same high-quality onboarding and training, eliminating gaps and inefficiencies.Scalability: As the company grew, AvaTrain℠ easily scaled with them without increasing costs.
Conclusion
For this tech company, AvaTrain℠ wasn’t just a cost-saving tool—it was a strategic investment in their future. By automating and personalizing their onboarding and training processes, they not only reduced expenses but also ensured their employees started their roles equipped and engaged.
If your company is struggling with rising onboarding and training costs, consider how AvaTrain℠ can transform your processes and save you money, starting today!
About AvaTrain℠
AvaTrain℠ is revolutionizing corporate communications by leveraging cutting-edge avatar technology. It empowers businesses to connect with employees, clients, and stakeholders in an engaging, scalable, and cost-effective manner—delivering messages on any subject, in any language, and at any length.